Engineering – Engineering Project coordinator Engineering Project coordinator

at Artech LLC
Location Newark, New Jersey
Date Posted July 31, 2022
Category Engineering
Job Type Not Specified


I'm a recruiting consultant with Artech and I'm hoping I can help you find the perfect next opportunity for your career goals. You very well could be happy in your present role but might be looking for a more challenging project or maybe you want to explore opportunities outside your comfort zone. I am currently recruiting for a Project coordinator for one of the largest pharmaceutical companies in the US. Below are the specs for the role:

Job Title : Project coordinator
Location : Summit NJ (On-Site)
Duration : 12 Months (possible extensions)
Job Description:
The Global Capital Project Engineering Coordinator will be responsible for facilitating the successful development, implementation, and management of capital projects for the organization. This role will entail the management of responsibilities in support of administrative, budgetary, and project-related logistics.
Key Responsibilities

Capital Projects:
" Route and track Capital Appropriation Requests (CAR s), SAP, XRPM, purchase orders, and legal contracts
" Create purchase requisitions and check requests
" Track and approve invoices
" Update project spread sheets (financial and status)
" Facilitate review and approval cycles of project documentation
" Liaise with capital accounting and finance on capital project financials
" Assist with project closeout
" Manage Capital in Progress (CIP) and the creation of Asset Registration Forms (ARF)
" Maintain project documentation in hard copy and on SharePoint sites

Expense Budget:
" Assist with the development of the annual operating budget, including: CAR expense, LOFA/DAR, Depreciation, Identification of idle assets and capital write-offs
" Track and provide quarterly reports and analyze report discrepancies

General Administrative:
" Facilitate employee onboarding
" Make travel arrangements for management
" Assist with maintenance of management s calendars and schedules
" Order office supplies
" Prepare check requests as needed
" Ship time sensitive documents via overnight courier
" Process invoices for payment
" Create purchase requisitions in Ariba
" Utilize Outlook to coordinate and schedule departmental and cross-functional activities
" Assist staff as needed with software issues, i.e., excel, charts, etc.
" Prepare department meeting minutes
" Assist with developing and tracking the departments expense and capital budgets
" Submit IT/IS/Move service requests

Qualifications & Experience
" Bachelor s degree and 3+ years of relevant work experience, or an equivalent combination of education and experience may be considered
" Experience in a biotechnology environment managing responsibilities pertaining to Facilities, Maintenance, Engineering, Project Coordination & Planning strongly preferred
" Understands and works with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms
" Strong working knowledge in computer training systems and enterprise business systems such as SAP / XRPM / Ariba
" Highly proficient computer skills in Microsoft Office Suite Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.
" Knowledge of accounting principles
" Experience with departmental budget management
" Strong written and verbal communication skills. Highly proficient at writing well formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation.
" Excellent interpersonal skills with experience dealing with a diverse workforce.
" Strong attention to detail and customer focus
" Strong multi tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
" Familiarity with FDA and EU environments and associated compliance regulations

Artech has been an employer-of-choice for 27 years, proudly serving over 80 Fortune 500 companies. We have dedicated professionals that will help you with your next career move. Our recruiters will listen carefully to your career goals and then match your skills and aspirations to various open roles. There is nothing we are more passionate about than finding candidates a rewarding job that makes them happy. Artech is an EEO Employer.

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